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Administrative Support Coordinator II - Department of Family and Consumer Sciences

Apply now Job no: 506583
Work type: Staff
Location: Sacramento
Categories: Unit 7 - CSUEU - Clerical and Administrative Support Services, Administrative, Probationary, Full Time

Working Title

Administrative Support Coordinator II

Classification Title

ASC II

Posting Details 

Priority Application Date (Posting will remain open until filled): Thursday, December 2, 2021 @ 11:59pm

Hiring Preference

Eligible on-campus applicants in California State University Employees Union (CSUEU) Bargaining Units 2,5,7, and 9 will be given first consideration in the recruitment.

Position Summary

The Administrative Support Coordinator II (ASC II) provides administrative and academic program support for the Department of Family and Consumer Sciences.  The incumbent works directly with the Department Chair and Instructional Support Assistant on various tasks and projects, involving evaluation and recommendations related to operational and procedural matters.  Coordination of all administrative and clerical support functions and performance of administrative work in a large/complex department:  40 faculty; 560 students majoring in one of the department’s programs:  Nutrition and Food, and its Dietetics concentration; Family Studies and Human Development; Fashion Merchandizing and Management; FACS Education pre-credential program; and the post-baccalaureate Dietetic Internship.  The ASCII works independently under general direction of the Chair and College of SSIS administration, on large-scale, complex projects through initiation, execution, coordination, implementation, and evaluation.  The ASCII is responsible for managing the department’s enrollment, academic schedule, budget and purchasing, and works closely with the Chair on personnel-related matters.

FLSA: Non-Exempt

CSU Classification Salary Range: $3352 - $5639 per month 

Hiring Range: $3500 - $3700 per month

Salary Grade/Range:  2

Recruitment TypeRegular

Time BaseFull-Time

Pay Plan 12 months 

Work Hours: 8:00 a.m. - 5:00 p.m.

Department Information 

The Department of Family and Consumer Sciences serves 40 faculty; 560 students majoring in one of the department’s programs:  Nutrition and Food, and its Dietetics concentration; Family Studies and Human Development; Fashion Merchandizing and Management; FACS Education pre-credential program; and the post-baccalaureate Dietetic Internship.  The Family & Consumer Sciences Department values diversity among its faculty, is committed to building a culturally diverse intellectual community, and strongly encourages applications from minorities.

Minimum Qualifications 

Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Some positions may require a knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite.

These entry qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience.

Required Qualifications 

  1. Experience coordinating and/or performing day-to-day clerical and administrative support functions in a complex administrative environment
  2. Experience setting priorities, meeting deadlines, and evaluating and making recommendations pertaining to operational and procedural matters
  3. Expertise with office software packages (e.g., Microsoft Office) and equipment and the Internet
  4. Strong organizational and multi-tasking skills and ability to initiate, coordinate, execute, and evaluate large-scale, complex projects that may involve coordination with the College and/or other departments
  5. Ability to provide lead work direction, training, and guidance to student assistants.  Provide input to performance evaluations, when needed. Assumes accountability for student assistants work flow and work completion.
  6. Ability to work with frequent interruptions
  7. Ability to work creatively and independently under general direction related to departmental goals
  8. Ability to interpret and apply policies and procedures independently and use judgment and discretion to act and make decisions and recommendations when precedents do not exist
  9. Ability to prepare correspondence and utilize spreadsheets and databases
  10. Excellent written and verbal communication skills with the ability to convey information clearly and accurately (e.g., reports) and with mastery of English grammar, punctuation, and spelling.
  11. Ability to develop, research, analyze, evaluate, and recommend innovative solutions to a broad range of operation and procedural office and administrative problems
  12. Skilled in interaction with others at all levels within and outside the university, including in sensitive interpersonal situations
  13. Experience maintaining sensitive and confidential information and demonstrated ability to use discretion regarding confidential matters.
  14. Demonstrated ability to work with people from diverse backgrounds
  15. Experience with promoting diversity, equity, and inclusion

Preferred Qualifications 

16.   Experience working in higher education

17.   Comprehensive and detailed knowledge of the university infrastructure, policies, and procedures.
18.   Ability to understand problems from a broader perspective and anticipate the impact of office administration problems and solutions on other areas.
19.   Knowledge of budget policies and procedures, scholarships, and financial record tracking
20.   Proficiency with Common Management System (CMS), Human Resources / Student Administration (HR/SA); Cognos, Cascade, Concur, Saclink email; Financial Data Warehouse; Blackbaud; and Add/Drop procedures
21.   Three years of experience working in an academic department office, including course scheduling, travel processing, faculty and staff hiring, budget forecasting and reconciliation, supervising students, public contacts, and student interaction
22.   Ability to perform business math, analyze budgetary data, and make accurate projections requiring some inference
23.   Ability to maintain department website
24.   Ability to use social media to professionally represent the workplace

Required Licenses/Certifications 

N/A

Documents Needed to Apply

Resume, cover letter.

About Sac State

Sacramento State is located in the heart of California’s capital city, five miles from State Capitol. The lush, 300-acre campus is situated along the American River, close to numerous bike trails and other recreational areas. Sacramento, also known as the “Farm-to-Fork Capital,” is one of the most ethnically diverse and livable cities in the country, with a population of half of a million. Sacramento State’s 31,000 students come not only from the Greater Sacramento Region, but also from across the state, country, and world. Our 1800 faculty and 1,500 staff are committed to meeting our mission: “As California’s capital university, we transform lives by preparing students for leadership, service, and success. Sacramento State will be a recognized leader in education, innovation, and engagement.” As the regional hub of higher education, Sac State is dedicated to student successdiversity, equity and inclusioncommunity engagementphilanthropy, and campus safety.  

As evidenced by the values embedded in our Hornet Honor Code, Sacramento State is committed to creating an inclusive environment where all faculty, staff, students, and guests are welcome and valued.  Our commitment is more than simply ensuring that our campus is free from bias and discrimination, but is one devoted to celebrating many diverse identities, life experiences, and perspectives that enrich our community, teaching and learning.  

To learn more about why you should join the Hornet Family, please visit the Why Sac State? page. 

Background Check Disclaimer  

A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with California State University, Sacramento. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University, Sacramento employees who apply for the position.

Equal Employment Opportunity  
California State University, Sacramento is an Affirmative Action/Equal Opportunity Employer and has a strong institutional commitment to the principle of diversity in all areas. We consider qualified applicants for employment without regard to race, color, religion, national origin, age, sex, gender identity/expression, sexual orientation, pregnancy, genetic information, medical condition, marital status, veteran status, or disability. Sacramento State hires only those individuals who are lawfully authorized to accept employment in the United States. 

It is the policy of California State University, Sacramento to provide reasonable accommodations for qualified persons with disabilities who are employees or applicants for employment. If you need a disability related reasonable accommodation as part of the application and/or interviewing process, visit https://www.csus.edu/administration-business-affairs/internal/your-hr/benefits/disability-parental-leave.html#reasonable-accommodations-interactive-process . 

The University is committed to creating an education and working environment free from discrimination, sexual harassment, sexual violence, domestic violence, dating violence, and stalking. For more information on mandatory training for new employees, visit https://www.csus.edu/compliance/hr-compliance/mandatory-dhr-training.html . 

Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Fire Safety Right-To-know Act Notification: 

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the current Annual Security Report (ASR) is available for viewing at https://www.csus.edu/clery . 
The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Sacramento State for the last three (3) calendar years. Paper copies are available upon request at the Police Service Center located in the University Union.

COVID-19 Vaccine Certification Information:

CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to hr-empservices@csus.edu

Eligibility Verification  
Selected candidate must furnish proof of eligibility to work in the U.S.. California State University, Sacramento is a sponsoring agency (i.e. H-1-B Visa). 

Note to Applicants:

Possession of the minimum qualifications does not guarantee an interview unless required by collective bargaining agreement.

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