SSWD Admin Analyst/Spclst

Apply now Job no: 506550
Work type: Staff
Location: Sacramento
Categories: Unit 7 - CSUEU - Clerical and Administrative Support Services, Administrative, Probationary, Full Time

Working Title

Office Operations Coordinator

Classification Title

Administrative Analyst/Specialist Non Exempt

Posting Details 

Priority Application Date (Posting will remain open until filled): Wednesday, November 17th @ 11:59pm

Hiring Preference

Eligible on-campus applicants in California State University Employees Union (CSUEU) Bargaining Units 2,5,7, and 9 will be given first consideration in the recruitment.

Position Summary

Under the direct supervision of the Director, the Office Operations Coordinator is responsible for primary personnel and budgetary support along with planning and organizing the total administrative operations of the Services to Students with Disabilities (SSWD) Office and ensuring that the personnel, budgetary, and administrative objectives of the department are accomplished.  The Office Operations Coordinator is responsible for overseeing, analyzing, documenting, and recommending proper courses of actions related to day-to-day operations, administrative workflow, and office policies and procedures.  The incumbent is responsible for general and specific administrative functions within the office of SSWD, providing administrative support to the SSWD Director, Associate Director, Coordinators and leads.

The Office Operations Manager must have thorough knowledge of budget policies, procedures, and functions of SSWD and the university in order to complete budget, personnel, and administrative operations.  This position requires extensive interaction and a positive working relationship with SSWD staff and the campus community, which includes university staff, faculty, and students.

FLSA: Non - Exempt

CSU Classification Salary Range:  $ 3,288.00 - $ 6,347.00

Hiring Range: n/a

Salary Grade/Range:  1

Recruitment TypeRegular

Time BaseFull-Time

Pay Plan: N/A

Work Hours: 8-5 Monday through Friday. Hours may vary depending on department need.

Department Information 

Services to Students with Disabilities (SSWD) offers a wide range of accommodation services that ensure students with disabilities have equal access and opportunity to pursue their educational goals.

Working collaboratively with students, faculty, staff, and administrators, SSWD provides campus-wide consultation and serves as a primary information resource on disability-related issues to the campus community.

For more information:

Minimum Qualifications 

Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures.  Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation, and be able to clearly communicate orally and in writing.  Some positions may require a knowledge of business mathematics beyond basic arithmetic.  The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite.  These entry qualifications would normally be obtained through a high school program, technical/ vocational program, or their equivalents combined with several years of related office work experience.

Required Qualifications 


  1. Demonstrated experience and proficiency using standard office equipment and software (Microsoft Word, Outlook, Excel, Common Management Systems (CMS), Common Financial Systems (CFS), Finance Data Warehouse (FDW), COGNOS, Clockwork and other software systems used by department.

Knowledge, Skills, and Abilities:

  1. Demonstrated ability to have excellent customer service in a fast paced, high volume and at times highly distracting and stressful environment.
  2. Demonstrated ability with working successfully with individuals with disabilities, some of whom can be challenging.
  3. Demonstrated ability to competently perform duties connected with budget, payroll, personnel, and procurement policies and procedures.
  4. Demonstrated ability to be flexible and to quickly become competent with new technology and processes.
  5. Demonstrated ability to use Excel to perform budget plans and projections. 
  6. Demonstrated ability to reconcile expenses and to identify and address discrepancies.
  7. Demonstrated ability to take initiative and independently plan, organize, coordinate, and perform work in various situations where numerous and diverse demands are involved.
  8. Ability to make independent decisions, maintain confidentiality, and exercise sound judgment.
  9. Ability to organize and plan work tasks and projects, to maintain multiple priorities, and to anticipate and address problems in a proactive manner.
  10. Ability to effectively interpret, organize, and present information and ideas in writing and oral formats.
  11. Ability to establish and maintain effective and collaborative working relationships within and outside of the work group, and serve as a liaison for the organizational unit. 
  12. Ability to recruit and train others on new skills and procedures, as well as provide lead work direction.
  13. Ability to work as a fully engaged team member, to be cross trained within the SSWD department, and to support other team members as needed
  14. Working knowledge of ADA, Section 504 and 508 of the Rehabilitation Act and how coordination of such services intersects with fiscal budget management and SSWD services

Conditions of Employment

Ability to successfully pass a background check.

Preferred Qualifications 

  1. A Bachelor’s Degree from an accredited university.
  2. Experience with personnel administration in a bargaining-unit environment.
  3. One or more years of experience working with personnel and/or financial administration.
  4. One or more years of administrative work experience.
  5. Experience supporting administrative departments or serving as a liaison for the organizational unit.
  6. Knowledge of policies, procedures, and regulations pertaining to personnel and budget processing in higher education.
  7. Working knowledge of applicable university infrastructure, policies, and procedures.
  8. Ability to learn more about disabilities

Required Licenses/Certifications 


Documents Needed to Apply

Resume and cover letter.

About Sac State

Sacramento State is located in the heart of California’s capital city, five miles from State Capitol. The lush, 300-acre campus is situated along the American River, close to numerous bike trails and other recreational areas. Sacramento, also known as the “Farm-to-Fork Capital,” is one of the most ethnically diverse and livable cities in the country, with a population of half of a million. Sacramento State’s 31,000 students come not only from the Greater Sacramento Region, but also from across the state, country, and world. Our 1800 faculty and 1,500 staff are committed to meeting our mission: “As California’s capital university, we transform lives by preparing students for leadership, service, and success. Sacramento State will be a recognized leader in education, innovation, and engagement.” As the regional hub of higher education, Sac State is dedicated to student successdiversity, equity and inclusioncommunity engagementphilanthropy, and campus safety.  

As evidenced by the values embedded in our Hornet Honor Code, Sacramento State is committed to creating an inclusive environment where all faculty, staff, students, and guests are welcome and valued.  Our commitment is more than simply ensuring that our campus is free from bias and discrimination, but is one devoted to celebrating many diverse identities, life experiences, and perspectives that enrich our community, teaching and learning.  

To learn more about why you should join the Hornet Family, please visit the Why Sac State? page. 

Background Check Disclaimer  

A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with California State University, Sacramento. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University, Sacramento employees who apply for the position.

Equal Employment Opportunity  
California State University, Sacramento is an Affirmative Action/Equal Opportunity Employer and has a strong institutional commitment to the principle of diversity in all areas. We consider qualified applicants for employment without regard to race, color, religion, national origin, age, sex, gender identity/expression, sexual orientation, pregnancy, genetic information, medical condition, marital status, veteran status, or disability. Sacramento State hires only those individuals who are lawfully authorized to accept employment in the United States. 

It is the policy of California State University, Sacramento to provide reasonable accommodations for qualified persons with disabilities who are employees or applicants for employment. If you need a disability related reasonable accommodation as part of the application and/or interviewing process, visit . 

The University is committed to creating an education and working environment free from discrimination, sexual harassment, sexual violence, domestic violence, dating violence, and stalking. For more information on mandatory training for new employees, visit . 

Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Fire Safety Right-To-know Act Notification: 

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the current Annual Security Report (ASR) is available for viewing at . 
The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Sacramento State for the last three (3) calendar years. Paper copies are available upon request at the Police Service Center located in the University Union.

COVID-19 Vaccine Certification Information:

CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at and questions may be sent to

Eligibility Verification  
Selected candidate must furnish proof of eligibility to work in the U.S.. California State University, Sacramento is a sponsoring agency (i.e. H-1-B Visa). 

Note to Applicants:

Possession of the minimum qualifications does not guarantee an interview unless required by collective bargaining agreement.



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