Senior Data Control Technician

Apply now Job no: 506429
Work type: Staff
Location: Sacramento
Categories: Unit 7 - CSUEU - Clerical and Administrative Support Services, Administrative, Probationary, Full Time, Information Systems & Technology

Senior Data Control Technician

Posting Details

Priority Application Deadline (Posting will remain open until filled): Monday, November 22, 2021 at 11:55 p.m.

Hiring Preference
Eligible on-campus applicants in California State University Employees Union (CSUEU) Bargaining Units 2,5,7, and 9 will be given first consideration in the recruitment.

Position Summary

Under the general supervision of the Office of Graduate Studies Information Technology Consultant and Leadership Team, this position is responsible for optical-image scanning of incoming graduate and credential academic transcripts, admission applications and all other documents for the graduate and credential student population. This position is responsible for the daily, weekly and monthly production and management of graduate and credential admission-related data extracts, documents and correspondence. The individual must have the ability to train student workers to assist in various duties throughout the year. The individual must have excellent computer knowledge including full working knowledge of network communication protocols and utilities. The individual must have knowledge of student records systems and document imaging processes and management. The individual must maintain a high level of accuracy and attention to detail. The individual must have excellent communication and time management skills and a broad knowledge of general office functions. The incumbent must be able to work closely with other staff in a team environment.

FLSA: Non-Exempt

CSU Classification Salary Range: $2,951 - $4,960 per month 

Hiring Range: $2,951-$3,626 per month

Recruitment TypeRegular (probationary)

Time BaseFull-Time

Pay Plan12 months 

Work Hours: M-F 8-5; except Summer.

Department Information

Minimum Qualifications 

Knowledge and Abilities:

General knowledge of data processing systems and their use, data processing procedures, basic programming elements and computer terminology.

Ability to lead and train others; understand, interpret, and apply policies and procedures; follow oral and written directions; communicate effectively; and analyze situations accurately and take effective action.


Equivalent to three years of experience in the performance of general office clerical work, two years of which shall have involved journey-level data control activities. In addition, education above the high school level may be substituted for up to one year of required general clerical experience on the basis of either, (a) one year of general education being equivalent to six months of experience, or (b) one year of education of a business, commercial or data processing nature being equivalent to one year of experience.

Required Qualifications 

  1. Work with data processing systems using established procedures
  2. Understand basic programming elements and computer terminology
  3. Perform detailed clerical work requiring judgment, accuracy, and speed.
  4. Implement multiple work unit priorities and projects without interruptions.
  5. Understand and follow established policies and procedures.
  6. Analyze situations accurately, and take effective action.
  7. Follow oral and written directions, analyze situations accurately, and take effective action
  8. Perform standard math, such as calculate ratios and percentages, track data, and make simple projections.
  9. Communicate effectively with others, including those at a higher level, and about issues sensitive in nature.
  10. Develop and deliver training materials.
  11. Experience equivalent to three years of experience in performance of general office clerical work, six months of which shall have involved working with data processing equipment and tabulating processes.
  12. Experience coordinating clerical and administrative support functions.
  13. Experience handling confidential information.

Conditions of Employment:

Ability to pass a background check.

Preferred Qualifications 

14. Detailed working knowledge of CSU/University practices and regulations, policies, and procedures. 15. Extensive experience using Common Management System (CMS/PeopleSoft) programs, OnBase or other document repository database, and University Data Warehouse

15. Effective interpersonal and customer service skills with the ability to provide front office reception/support if needed

16. Strong organizational skills

17. Problem-solving and conflict resolution skill

Documents Needed to Apply

Resume and cover letter.

About Sac State

Sacramento State is located in the heart of California’s capital city, five miles from State Capitol. The lush, 300-acre campus is situated along the American River, close to numerous bike trails and other recreational areas. Sacramento, also known as the “Farm-to-Fork Capital,” is one of the most ethnically diverse and livable cities in the country, with a population of half of a million. Sacramento State’s 31,000 students come not only from the Greater Sacramento Region, but also from across the state, country, and world. Our 1800 faculty and 1,500 staff are committed to meeting our mission: “As California’s capital university, we transform lives by preparing students for leadership, service, and success. Sacramento State will be a recognized leader in education, innovation, and engagement.” As the regional hub of higher education, Sac State is dedicated to student successdiversity, equity and inclusioncommunity engagementphilanthropy, and campus safety.  

As evidenced by the values embedded in our Hornet Honor Code, Sacramento State is committed to creating an inclusive environment where all faculty, staff, students, and guests are welcome and valued.  Our commitment is more than simply ensuring that our campus is free from bias and discrimination, but is one devoted to celebrating many diverse identities, life experiences, and perspectives that enrich our community, teaching and learning.  

To learn more about why you should join the Hornet Family, please visit the Why Sac State? page. 

Background Check Disclaimer  

A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with California State University, Sacramento. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University, Sacramento employees who apply for the position.

Equal Employment Opportunity  
California State University, Sacramento is an Affirmative Action/Equal Opportunity Employer and has a strong institutional commitment to the principle of diversity in all areas. We consider qualified applicants for employment without regard to race, color, religion, national origin, age, sex, gender identity/expression, sexual orientation, pregnancy, genetic information, medical condition, marital status, veteran status, or disability. Sacramento State hires only those individuals who are lawfully authorized to accept employment in the United States. 

It is the policy of California State University, Sacramento to provide reasonable accommodations for qualified persons with disabilities who are employees or applicants for employment. If you need a disability related reasonable accommodation as part of the application and/or interviewing process, visit . 

The University is committed to creating an education and working environment free from discrimination, sexual harassment, sexual violence, domestic violence, dating violence, and stalking. For more information on mandatory training for new employees, visit . 

Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Fire Safety Right-To-know Act Notification: 

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the current Annual Security Report (ASR) is available for viewing at . 
The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Sacramento State for the last three (3) calendar years. Paper copies are available upon request at the Police Service Center located in the University Union.

COVID-19 Vaccine Certification Information:

CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at and questions may be sent to

Eligibility Verification  
Selected candidate must furnish proof of eligibility to work in the U.S.. California State University, Sacramento is a sponsoring agency (i.e. H-1-B Visa). 

Note to Applicants:

Possession of the minimum qualifications does not guarantee an interview unless required by collective bargaining agreement.



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