Proposal Development Specialist (AA/S Exempt I) (2 positions) - Offices of Research, Innovation, and Economic Development (revised)

Apply now Job no: 506047
Work type: Staff
Location: Sacramento
Categories: Unit 9 - CSUEU - Technical Support Services, Administrative, Probationary, Full Time

Working Title: Proposal Development Specialist (AA/S Exempt I) (2 positions)

Classification Title: Administrative Analyst/Specialist I-E

Posting Details 

As of 5/11/22 this recruitment is still open until filled and actively seeking applications. Previous applicants need not re-apply.

Hiring Preference

Eligible on-campus applicants in California State University Employees Union (CSUEU) Bargaining Units 2,5,7, and 9 will be given first consideration in the recruitment.

Position Summary

The Proposal Development Specialist (PDS) is a dynamic member of a team of professionals charged with serving the research development and proposal submission needs of faculty and staff in their assigned colleges and research units. The PDS position has primary responsibility for the pre-award development and management of the technical aspects of research grant and contract proposals within their assigned colleges and units. The PDS works with faculty and staff to develop and submit proposals to federal, state and non-profit sponsors using electronic platforms including Cayuse 424 and FastLane.
Duties include, but are not limited to, proposal preparation and development, drafting budgets (ranging from thousands to millions of dollars) and other proposal related documents, and problem solving submission issues. The position is accountable for ensuring that Principal Investigators (PIs) comply with University submission policies, as well as follow the guidelines and requirements of sponsoring agencies. The PDS analyzes complex data and documents to determine applicability and accuracy; interprets and applies a wide range of program guidelines; reviews complex award and contractual documents; and interprets a wide variety of legal, financial and administrative language.
The PDS works closely with account administrators in the review and acceptance of awards from external sources, and has secondary involvement in certain initial post-award functions. In coordination with the Research Integrity and Compliance Officer, the PDS is responsible for ensuring that PI’s comply with current policies, regulations and laws, including but not limited to those relating to research on human and animal subjects, and conflict of interest.
The PDS functions in many ways as a coordinator, representative, and advisor between units and representatives of the faculty, administration and staff (university and UEI), and federal, state and private grant program officers.
The PDS is a key member of the Office of Research, Innovation, and Economic Development and will be assigned special projects to resolve complex issues in order to improve the efficiency, effectiveness, and development of the organization.
The PDS must maintain a high level of research administration knowledge through reading appropriate journals, publications, and listservs and contacting colleagues at other institutions in order to stay current with this ever-changing field.

FLSA: Exempt

CSU Classification Salary Range: $3,897 - $7,051 per month

Hiring Range: $3,897 - $5,883 per month

Salary Grade/Range: 2  

Recruitment Type: Regular (probationary)

Time Base: Full-Time 

Pay Plan: 12 months 

Work Hours: M-F 8:00 AM - 5:00 PM; other hours as required.

Department Information 

The Offices of Research, Innovation, and Economic Development (ORIED), a unit of Academic Affairs, works to expand the research capacity of Sacramento State’s faculty, staff, and students, and to link a range of academic and infrastructure initiatives that advance our faculty and campus connection to the regional community. For more information, please visit our website at

Minimum Qualifications 

Entry to this classification requires general knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. This foundation would normally be obtained through a bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs.

Required Qualifications 

1.Experience working in a sponsored research or contract administration environment performing administrative and technical duties of varying complexity
2.Experience using Microsoft Office Suite and Adobe Acrobat Professional
3.Experience working in a university environment
4.Demonstrated ability to perform analysis using logic and quantitative reasoning
5.Ability to work independently and make independent decisions, as well as work in a team environment
6.Strong organizational, planning, and detail-oriented skills with the ability to multi-task and adjust to frequently changing priorities
7.Excellent written and oral communication skills with the ability to use diplomacy in all communications
8.Excellent interpersonal skills with the ability to maintain effective internal/external working relationships
9.Knowledge of funding sources for external support and familiarity with agency-specific program guidelines and announcements
10.Broad knowledge of federal regulatory documents related to grants/agreements, cost accounting standards,and federal sponsored research compliance requirements including the federal Uniform Guidance (2 CFR200)
11.Demonstrated skill in proposal, contract and/or project budget development as well as in researching,organizing, and finalizing grant proposals and proposal budgets
12.Ability to maintain and improve skills and knowledge of the research administration field
-Ability to pass background check

Preferred Qualifications 

13. Graduate work in business, public administration, accounting, finance, marketing or public relations
14. Certification as a Certified Research Administrator or Certified Pre-Award Research Administrator, and/or a Certification in Project Management
15. Experience with Cayuse 424, a web-based platform for the development, routing and submission of grant proposals
16. Ability to create and deliver effective presentations for workshops and training sessions

Required Licenses/Certifications 


Documents Needed to Apply

Resume, Cover Letter. Failure to upload these documents as part of the online application may result in disqualification.

About Sac State

Sacramento State is located in the heart of California’s capital city, five miles from State Capitol. The lush, 300-acre campus is situated along the American River, close to numerous bike trails and other recreational areas. Sacramento, also known as the “Farm-to-Fork Capital,” is one of the most ethnically diverse and livable cities in the country, with a population of half of a million. Sacramento State’s 31,000 students come not only from the Greater Sacramento Region, but also from across the state, country, and world. Our 1800 faculty and 1,500 staff are committed to meeting our mission: “As California’s capital university, we transform lives by preparing students for leadership, service, and success. Sacramento State will be a recognized leader in education, innovation, and engagement.” As the regional hub of higher education, Sac State is dedicated to student successdiversity, equity and inclusioncommunity engagementphilanthropy, and campus safety.  

As evidenced by the values embedded in our Hornet Honor Code, Sacramento State is committed to creating an inclusive environment where all faculty, staff, students, and guests are welcome and valued.  Our commitment is more than simply ensuring that our campus is free from bias and discrimination, but is one devoted to celebrating many diverse identities, life experiences, and perspectives that enrich our community, teaching and learning.  

To learn more about why you should join the Hornet Family, please visit the Why Sac State? page. 

Background Check Disclaimer  

A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with California State University, Sacramento. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University, Sacramento employees who apply for the position.

Equal Employment Opportunity  
California State University, Sacramento is an Affirmative Action/Equal Opportunity Employer and has a strong institutional commitment to the principle of diversity in all areas. We consider qualified applicants for employment without regard to race, color, religion, national origin, age, sex, gender identity/expression, sexual orientation, pregnancy, genetic information, medical condition, marital status, veteran status, or disability. Sacramento State hires only those individuals who are lawfully authorized to accept employment in the United States. 

It is the policy of California State University, Sacramento to provide reasonable accommodations for qualified persons with disabilities who are employees or applicants for employment. If you need a disability related reasonable accommodation as part of the application and/or interviewing process, visit . 

The University is committed to creating an education and working environment free from discrimination, sexual harassment, sexual violence, domestic violence, dating violence, and stalking. For more information on mandatory training for new employees, visit . 

Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Fire Safety Right-To-know Act Notification

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the current Annual Security Report (ASR) is available for viewing at . 
The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Sacramento State for the last three (3) calendar years. Paper copies are available upon request at the Police Service Center located in the University Union.

COVID-19 Vaccine Certification Information:

CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at and questions may be sent to

Eligibility Verification  
Selected candidate must furnish proof of eligibility to work in the U.S.. California State University, Sacramento is a sponsoring agency (i.e. H-1-B Visa). 

Note to Applicants:

Possession of the minimum qualifications does not guarantee an interview unless required by collective bargaining agreement.

Conflict of Interest:

The duties of this position include participation in decisions that may have a material financial benefit to the incumbent. Therefore, the selected candidate will be required to file Conflict of Interest Form 700: Statement of Economic Interest when they first occupy the position, an on an annual basis, complete ethics training within 6 months of appointment, and attend this training every other year thereafter.


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