Administrative Analyst/Specialist - Exempt II
Priority Application Deadline (Posting will remain open until filled): Tuesday, October 26, 2021 at 11:55 p.m.
Eligible on-campus applicants in California State University Employees Union (CSUEU) Bargaining Units 2,5,7, and 9 will be given first consideration in the recruitment.
Under the general direction of the Director of Benefits Services, the incumbent serves as the Benefits Analyst for employees within all university divisions and departments, including all represented faculty and staff employees, Management Personnel, non-represented staff, and student employees. Incumbent provides expert advice to the Senior Associate Vice President of Human Resources and the Director of Benefits Services as a principle source of analysis and information related to disability leave management and retirement administration.
The incumbent serves as the primary resource for employees within all university divisions and departments, including all represented faculty and staff employees, Management Personnel, non-represented staff, and student employees with regard to disability leave management and retirement administration. Incumbent provides administrative and program leadership and oversees the day-to-day operations of the Benefits Office related to disability leave management and retirement administration. Counsel and educate employees and supervisors/managers through the disability leaves process, pre-retirement process, and post-retirement process, using discretion and confidentiality, while securely retaining all records. Responsible for researching legal, regulatory, and/or programmatic changes, and providing direction and advice to recommend new or revised business process and procedures to ensure compliance with applicable internal and external requirements, and minimize the University’s exposure to risk. Performance of these functions requires a high level initiative, independent judgement, discretion and confidentiality, and expert knowledge of federal and state regulation, CSU and campus-specific policy and procedures, and all CSU collective bargaining agreements pertaining to disability leaves administration, benefits and retirement.
The position requires critical thinking, analytical research, problem solving, and conflict resolution skills when responding to complex benefit related questions regarding rules and regulations mandated by CalPERS, State Controller’s Office and state and federal law. Provides initial eligibility program information regarding Social Security, the Faculty Early Retirement Program (FERP), and the Pre-Retirement Reduction in Timebase (PRTB) programs. Administers, monitors, and coordinates the administrative tasks of the Benefits Office.
Incumbent will be required to develop and implement improved business processes and develop and conduct campus training/workshops. Serves as a functional team member on campus and system-wide HR information systems team, and subject matter expert for retirement and leaves administration and all future HR modules/systems.
The Benefits Office experiences a high volume of walk-in traffic, telephone calls and e-mails, and the position works in a deadline driven environment with frequent interruptions while independently prioritizing job duties. The incumbent is expected to work under pressure with frequent interruptions while independently prioritizing assignments to meet deadlines.
Strong communication skills and professionalism are required as this position is the primary contact for all university employees. The duties performed by this position involve receiving, providing and maintaining information that is confidential or sensitive in nature.
CSU Classification Salary Range: $4,693 - $8,489 per month
Hiring Range: $4,693 - $8,489 per month
Recruitment Type: Regular (probationary)
Work Hours: 8:00 a.m. - 5:00 p.m.; additional hours as required
The California State University (CSU) is committed to offering comprehensive benefit plans that provide employees with options to choose the right level of coverage to help manage individual wellness and retirement needs. The Benefits Office administers health benefits, retirement programs, disability leaves, and reasonable accommodations for eligible Sacramento State employees (faculty, staff, and management) and their dependents.
Entry to this classification requires general knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. This foundation would normally be obtained through a bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs.
1. Bachelor’s degree in Human Resources, or related field, and/or equivalent progressively responsible professional experience
2. Experience in providing administrative and program-specific leadership in a complex organization.
3. Extensive experience working with human resources practices, policies, procedures, and state and federal laws.
4. Experience interpreting and analyzing state and federal laws, collective bargaining agreements, policies, procedures, and applicable court decisions.
5. Experience working with complex personnel issues that require research, analysis and independent decision making.
6. Experience and ability to provide direction and/or influence to management to meet programmatic, departmental and/or administrative goals.
7. Progressively responsible human resources, disability leaves and/or personnel experience.
8. Experience in providing lead work direction to other administrative staff with accountability for results.
Knowledge, Skills, and Abilities
9. Advanced knowledge of state and federal laws pertaining to benefits, retirement, and disability leaves administration, processes, and procedures.
10. Skills to analyze complex problems or information in an objective manner and derive logical conclusions and use original and innovative approaches and techniques to solve difficult problems with multiple variables.
11. Excellent writing skills to produce clear, well organized, concise, publishable analytical reports, procedures, emails and/or, memos as well as copy for web publication and correspondence.
12. Strong communication skills which professionally and effectively use all communication methods to collaborate, educate, and present ideas and concepts in various formats, and use consultative and facilitation skills to gain consensus.
13. Demonstrated ability to work independently with minimal supervision in order to initiate plans, organize, and prioritize multiple job duties simultaneously, and anticipate future needs or problems in a fast-paced environment with competing deadlines.
14. Ability to establish and maintain cooperative working relationships with people from diverse ethnic, socio-economic, professional and educational backgrounds.
15. Ability to use high-level discretion and exercise exemplary professional judgement to maintain a high level of confidentiality in communications or problems of a sensitive nature, and maintain complete security of confidential records.
16. Ability to develop and present trainings and workshops to various audiences related to disability leaves and/or retirement.
17. High level of proficiency in the use of the Microsoft Office Suite (e.g. Outlook, Excel, Word, Access, PowerPoint, etc.).
Conditions of Employment:
- Ability to pass a background check.
18. Experience working in a Human Resources environment within higher education.
19. Experience working in a unionized environment, and ability to interpret and apply collective bargaining agreement language within a complex organization.
20. Knowledge of CSU policies, procedures, and processes pertaining to benefits, retirement, and disability leaves administration.
21. Knowledge of PeopleSoft and/or other human resources information systems (HRIS).
Documents Needed to Apply
Resume and cover letter
About Sac State
Sacramento State is located in the heart of California’s capital city, five miles from State Capitol. The lush, 300-acre campus is situated along the American River, close to numerous bike trails and other recreational areas. Sacramento, also known as the “Farm-to-Fork Capital,” is one of the most ethnically diverse and livable cities in the country, with a population of half of a million. Sacramento State’s 31,000 students come not only from the Greater Sacramento Region, but also from across the state, country, and world. Our 1800 faculty and 1,500 staff are committed to meeting our mission: “As California’s capital university, we transform lives by preparing students for leadership, service, and success. Sacramento State will be a recognized leader in education, innovation, and engagement.” As the regional hub of higher education, Sac State is dedicated to student success, diversity, equity and inclusion, community engagement, philanthropy, and campus safety.
As evidenced by the values embedded in our Hornet Honor Code, Sacramento State is committed to creating an inclusive environment where all faculty, staff, students, and guests are welcome and valued. Our commitment is more than simply ensuring that our campus is free from bias and discrimination, but is one devoted to celebrating many diverse identities, life experiences, and perspectives that enrich our community, teaching and learning.
To learn more about why you should join the Hornet Family, please visit the Why Sac State? page.
Background Check Disclaimer
A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with California State University, Sacramento. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University, Sacramento employees who apply for the position.
Equal Employment Opportunity
California State University, Sacramento is an Affirmative Action/Equal Opportunity Employer and has a strong institutional commitment to the principle of diversity in all areas. We consider qualified applicants for employment without regard to race, color, religion, national origin, age, sex, gender identity/expression, sexual orientation, pregnancy, genetic information, medical condition, marital status, veteran status, or disability. Sacramento State hires only those individuals who are lawfully authorized to accept employment in the United States.
Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Fire Safety Right-To-know Act Notification:
Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the current Annual Security Report (ASR) is available for viewing at https://www.csus.edu/clery .
The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Sacramento State for the last three (3) calendar years. Paper copies are available upon request at the Police Service Center located in the University Union.
COVID-19 Vaccine Certification Information:
CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/
and questions may be sent to email@example.com
Selected candidate must furnish proof of eligibility to work in the U.S.. California State University, Sacramento is a sponsoring agency (i.e. H-1-B Visa).
Note to Applicants:
Possession of the minimum qualifications does not guarantee an interview unless required by collective bargaining agreement.