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Administrative Support Coordinator ll

Apply now Job no: 505109
Work type: Staff
Location: Sacramento
Categories: Unit 7 - CSUEU - Clerical and Administrative Support Services, Administrative, Probationary, Full Time

Classification Title: Administrative Support Coordinator ll

Working Title: Administrative Support Coordinator ll

Posting Details

Priority Application Deadline (Posting will remain open until filled): Sunday, October 17, 2021 at 11:55 p.m.

Hiring Preference

Eligible on-campus applicants in California State University Employees Union (CSUEU) Bargaining Units 2,5,7, and 9 will be given first consideration in the recruitment.

Position Summary

The Administrative Support Coordinator II (ASC II) provides primary administrative staff support to the Office of the Dean of CHHS. The incumbent works as the direct assistant/support to the Associate Dean for Budget and Operations of CHHS, to include assisting with scheduling, travel, preparing reports, meeting preparations, and other clerical duties. The incumbent works directly with the Administrative Analyst/Specialist of the CHHS Dean's office and serves as the backup office manager. The incumbent is expected to work under pressure with frequent interruptions while prioritizing assignments in order to meet deadlines.  S/He is expected to deal cordially and professionally with visitors to the Dean's Office from a variety of ethnic and socioeconomic backgrounds.  The incumbent must maintain confidentiality of materials and information received within the office. Oversees the recruitment, hiring and supervising of student assistants under the direction of the AA/S.

The incumbent acts as the College Master Timekeeper. Reviews and audits travel applications/submission requests, domestic and international travel requests, and travel expense reports.

FLSA: Non-Exempt

CSU Classification Salary Range: $3352.00 - $5639.00 per month 

Hiring Range: $3352.00-$3923.00 per month

Salary Grade/Range:  2

Recruitment TypeRegular (probationary)

Time BaseFull-Time

Pay Plan:12 Month

Work Hours: M-F, 8-5

Department Information 

The College of Health and Human Services includes the School of Nursing, the Divisions of Criminal Justice and Social Work, and the Departments of Kinesiology, Public Health, Physical Therapy, Recreation Parks and Tourism Administration, and Communication Sciences and Disorders, Audiology and a Health Science program. Taken together, the College’s academic programs meet 15 sets of external accreditation and licensing standards and are recognized for quality, currency, and innovation. Faculty and staff are committed to student success, which is one of the primary values of our mission.

The mission of the College is to provide quality academic programs that educate and empower students, serve and enrich diverse communities, promote well-being, and inform policy and best practices. The College’s vision is to be an innovative center of excellence for educating future health and human services leaders in diverse communities. The College’s values include student success, community well-being, diversity, inclusion and access, leadership, professional ethics, social responsibility, collaboration, innovation, global engagement, and excellence in teaching, service, and scholarship.

The College has a significant impact on the delivery of health and human services in the Sacramento region and beyond, with more than 40,000 alumni and more than 7,300 current students. The College operates the Maryjane Rees Language, Speech and Hearing Center, which treats more than 950 clients each year with speech and hearing disorders. The College has established the Center for Health Practice, Policy, and Research at Folsom Hall, where students from different health professions are educated side-by-side and are able to connect with the community in new ways. The College also has the Center for African Peace & Conflict Resolution, the Interprofessional Education Center, and the College Student Success Center. These are just a few examples of the many clinics and centers housed in the College.

 

Minimum Qualifications

Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Some positions may require a knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite.

These entry qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience.

Required Qualifications 

Experience:

  1. Experience performing clerical and/or administrative support duties in a busy office environment.

Knowledge/Skills/Abilities:

  1. Ability to independently interpret and apply a variety of policies and procedures.
  2. Excellent verbal and written communication skills.
  3. Excellent interpersonal skills with the ability to effectively handle front-line contacts in a diverse environment while providing excellent customer service.
  4. Expert knowledge of office systems and ability to use a broader range of technology, systems, and packages, as well as fluency in using standard office software such as Microsoft Word, Access, Excel and Outlook.
  5. Strong organizational skills with the ability to handle a variety of multiple tasks and set priorities among numerous ongoing activities and meet internal and external deadlines.
  6. Ability to perform event coordination duties.
  7. Ability to maintain confidentiality and identify sensitive information.
  8. Working knowledge of budget policies and procedures.
  9. Ability to work independently as well as part of a team.
  10. Experience with supervising and training within an office setting.

Condition of Employment:

Ability to pass a background check.

Preferred Qualifications 

  1. Comprehensive and detailed knowledge of applicable university infrastructure, policies and procedures.
  1. Knowledge of and/or experience using University system software to include CMS, PeopleSoft: HR/Student Administration; Class Schedule/Curriculum Management; curriculm workflow; Concur, CFS Financials including but not limited to Cognos, Procurement Card (ProCard), Procurement-all modules, Visitor Parking, ASTRA
  2. Knowledge of the various programs and disciplines which encompass the College of Health and Human Services.
  3. Payroll experience and knowledge.
  4. Event planning experience

Required Licenses/Certifications 

Valid driver's license and maintenance of safe driving record required.

Documents Needed to Apply

Resume, cover letter, diversity statement

About Sac State

Sacramento State is located in the heart of California’s capital city, five miles from State Capitol. The lush, 300-acre campus is situated along the American River, close to numerous bike trails and other recreational areas. Sacramento, also known as the “Farm-to-Fork Capital,” is one of the most ethnically diverse and livable cities in the country, with a population of half of a million. Sacramento State’s 31,000 students come not only from the Greater Sacramento Region, but also from across the state, country, and world. Our 1800 faculty and 1,500 staff are committed to meeting our mission: “As California’s capital university, we transform lives by preparing students for leadership, service, and success. Sacramento State will be a recognized leader in education, innovation, and engagement.” As the regional hub of higher education, Sac State is dedicated to student successdiversity, equity and inclusioncommunity engagementphilanthropy, and campus safety.  

As evidenced by the values embedded in our Hornet Honor Code, Sacramento State is committed to creating an inclusive environment where all faculty, staff, students, and guests are welcome and valued.  Our commitment is more than simply ensuring that our campus is free from bias and discrimination, but is one devoted to celebrating many diverse identities, life experiences, and perspectives that enrich our community, teaching and learning.  

To learn more about why you should join the Hornet Family, please visit the Why Sac State? page. 

Background Check Disclaimer  

A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with California State University, Sacramento. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University, Sacramento employees who apply for the position.

Equal Employment Opportunity  
California State University, Sacramento is an Affirmative Action/Equal Opportunity Employer and has a strong institutional commitment to the principle of diversity in all areas. We consider qualified applicants for employment without regard to race, color, religion, national origin, age, sex, gender identity/expression, sexual orientation, pregnancy, genetic information, medical condition, marital status, veteran status, or disability. Sacramento State hires only those individuals who are lawfully authorized to accept employment in the United States. 

It is the policy of California State University, Sacramento to provide reasonable accommodations for qualified persons with disabilities who are employees or applicants for employment. If you need a disability related reasonable accommodation as part of the application and/or interviewing process, visit https://www.csus.edu/administration-business-affairs/internal/your-hr/benefits/disability-parental-leave.html#reasonable-accommodations-interactive-process . 

The University is committed to creating an education and working environment free from discrimination, sexual harassment, sexual violence, domestic violence, dating violence, and stalking. For more information on mandatory training for new employees, visit https://www.csus.edu/compliance/hr-compliance/mandatory-dhr-training.html . 

Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Fire Safety Right-To-know Act Notification: 

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the current Annual Security Report (ASR) is available for viewing at https://www.csus.edu/clery . 
The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Sacramento State for the last three (3) calendar years. Paper copies are available upon request at the Police Service Center located in the University Union.

COVID-19 Vaccine Certification Information:

CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to hr-empservices@csus.edu

Eligibility Verification  
Selected candidate must furnish proof of eligibility to work in the U.S.. California State University, Sacramento is a sponsoring agency (i.e. H-1-B Visa). 

Note to Applicants:

Possession of the minimum qualifications does not guarantee an interview unless required by collective bargaining agreement.

 

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