Careers

Administrative Support Coordinator II

Apply now Job no: 505040
Work type: Staff
Location: Sacramento
Categories: Unit 7 - CSUEU - Clerical and Administrative Support Services, Administrative, Probationary, Full Time

Working Title: Administrative Support Coordinator II

Classification Title: Administrative Support Coordinator II

Posting Details 

Posting will remain open until filled, Priority Application Deadline: Monday, October 25, 2021 at 11:55 p.m.

Hiring Preference

Eligible on-campus applicants in California State University Employees Union (CSUEU) Bargaining Units 2,5,7, and 9 will be given first consideration in the recruitment.

Position Summary: 

This position reports to the Associate Vice President for Risk Management Services and provides administrative support for all functions housed within Risk Management Services (i.e., Risk Management, Workers' Compensation, Environmental Health and Safety, Business Continuity Planning, Emergency Preparedness, etc.) The incumbent will coordinate business meetings, prepare correspondence, review, and edit policies and procedures, file records, schedule training sessions, assist in the management of complex data systems, identify and correct system administration problems that contribute inefficiencies within RMS, and maintain the security of confidential data and communications. The incumbent will also play a significant role in completing data entry activities in support of our various business applications.

CSU Classification Salary Range: Minimum: $ 3,352.00 Maximum: $ 5,639.00

Hiring Range: $3,352.00-$3,923 monthly

Salary Grade/Range:  2

Recruitment TypeRegular (probationary)

Time BaseFull-Time

Pay Plan 12 Month

Work Hours: Monday-Friday 8:00am-5:00pm

Department Information 

Risk Management Services (RMS) supports the University by assisting faculty, staff, and students identify and mitigate their exposure to risk. Our offices help reduce potentially dangerous incidents for the campus community, enabling us to ensure campus safety, protect our environment, save resources, and strengthen community partnerships.

Department website:

https://www.csus.edu/administration-business-affairs/risk-management-services/

Minimum Qualifications 

Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to communicate clearly orally and in writing. Some positions may require a knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite.

These entry qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience

Required Qualifications 

Knowledge, Skills, Abilities, Experience

1. Experience providing clerical and administrative support functions in a complex administrative environment.

2. Ability to schedule, organize and coordinate meetings in a complex administrative environment.

3. Ability to accurately record meeting minutes and to capture and track action items resulting therefrom.

4. Ability to draft and compose correspondence and standard reports.
 
5. Possess excellent oral and written communication skills.
 
6. Possess exceptional record management skills (filing, organizing files, etc.).
 
7. Ability to handle multiple work unit priorities and projects independently.
 
8. Ability to apply a wide variety of policies and procedures where specific guidelines may not exist.
 
9. Possess problem-solving and conflict resolution skills.
 
10. Ability to analyze and recommend process improvements and best practices for operational efficiencies.
 
11. Working knowledge of budget and financial record tracking.
 
12. Ability to perform standard business math, such as calculate ratios and percentages, track financial data, and make simple projections.
 
13. Ability to handle a broader range of interpersonal contacts, including those at a higher level and those sensitive in nature effectively.
 
14. Possess working knowledge of Microsoft Office Programs: Word, Excel, PowerPoint, Outlook, etc.
 
15. Ability to use standard office equipment.
 
Conditions of Employment
 
Ability to successfully pass a background check.

Preferred Qualifications 

16. Possess a fundamental knowledge of enterprise applications such as Learning Management System (LMS), and Common Management Systems (CMS), and a variety of other applications that are used in higher education settings.
 
17. Experience providing administrative support in a higher education setting.
 
Conflict of Interest
The duties of this position include participation in decisions that may have a material financial benefit to the incumbent. Therefore, the selected candidate will be required to file Conflict of Interest Form 700: Statement of Economic Interest when they first occupy the position, on an annual basis, complete ethics training within 6 months of appointment, and attend this training every other year thereafter.

Required Licenses/Certifications 

N/A

Documents Needed to Apply

Resume, Cover Letter

About Sac State

Sacramento State is located in the heart of California’s capital city, five miles from State Capitol. The lush, 300-acre campus is situated along the American River, close to numerous bike trails and other recreational areas. Sacramento, also known as the “Farm-to-Fork Capital,” is one of the most ethnically diverse and livable cities in the country, with a population of half of a million. Sacramento State’s 31,000 students come not only from the Greater Sacramento Region, but also from across the state, country, and world. Our 1800 faculty and 1,500 staff are committed to meeting our mission: “As California’s capital university, we transform lives by preparing students for leadership, service, and success. Sacramento State will be a recognized leader in education, innovation, and engagement.” As the regional hub of higher education, Sac State is dedicated to student successdiversity, equity and inclusioncommunity engagementphilanthropy, and campus safety.  

As evidenced by the values embedded in our Hornet Honor Code, Sacramento State is committed to creating an inclusive environment where all faculty, staff, students, and guests are welcome and valued.  Our commitment is more than simply ensuring that our campus is free from bias and discrimination, but is one devoted to celebrating many diverse identities, life experiences, and perspectives that enrich our community, teaching and learning.  

To learn more about why you should join the Hornet Family, please visit the Why Sac State? page. 

Background Check Disclaimer  

A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with California State University, Sacramento. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University, Sacramento employees who apply for the position.

Equal Employment Opportunity  
California State University, Sacramento is an Affirmative Action/Equal Opportunity Employer and has a strong institutional commitment to the principle of diversity in all areas. We consider qualified applicants for employment without regard to race, color, religion, national origin, age, sex, gender identity/expression, sexual orientation, pregnancy, genetic information, medical condition, marital status, veteran status, or disability. Sacramento State hires only those individuals who are lawfully authorized to accept employment in the United States. 

It is the policy of California State University, Sacramento to provide reasonable accommodations for qualified persons with disabilities who are employees or applicants for employment. If you need a disability related reasonable accommodation as part of the application and/or interviewing process, visit https://www.csus.edu/administration-business-affairs/internal/your-hr/benefits/disability-parental-leave.html#reasonable-accommodations-interactive-process . 

The University is committed to creating an education and working environment free from discrimination, sexual harassment, sexual violence, domestic violence, dating violence, and stalking. For more information on mandatory training for new employees, visit https://www.csus.edu/compliance/hr-compliance/mandatory-dhr-training.html . 

Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Fire Safety Right-To-know Act Notification: 

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the current Annual Security Report (ASR) is available for viewing at https://www.csus.edu/clery . 
The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Sacramento State for the last three (3) calendar years. Paper copies are available upon request at the Police Service Center located in the University Union. 

Eligibility Verification  
Selected candidate must furnish proof of eligibility to work in the U.S. California State University, Sacramento is a sponsoring agency (i.e. H-1-B Visa). 

Note to Applicants:

Possession of the minimum qualifications does not guarantee an interview unless required by collective bargaining agreement.

 
Vaccination Policy:
CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to hr-empservices@csus.edu

 

Advertised: Pacific Daylight Time
Applications close:

Back to search results Apply now Refer a friend

Share this:

| More

Positions Posted Prior to August 10, 2021

Applicant Login

Refine search

Work type

Locations

Northern California

Categories

Appointment Type
Bargaining Unit
Job Search Category/Discipline
Time Basis