Working Title: Administrative Support Coordinator II
Classification Title: Administrative Support Coordinator II
Posting will remain open until filled, Priority Application Deadline: Monday, October 25, 2021 at 11:55 p.m.
Eligible on-campus applicants in California State University Employees Union (CSUEU) Bargaining Units 2,5,7, and 9 will be given first consideration in the recruitment.
This position reports to the Associate Vice President for Risk Management Services and provides administrative support for all functions housed within Risk Management Services (i.e., Risk Management, Workers' Compensation, Environmental Health and Safety, Business Continuity Planning, Emergency Preparedness, etc.) The incumbent will coordinate business meetings, prepare correspondence, review, and edit policies and procedures, file records, schedule training sessions, assist in the management of complex data systems, identify and correct system administration problems that contribute inefficiencies within RMS, and maintain the security of confidential data and communications. The incumbent will also play a significant role in completing data entry activities in support of our various business applications.
CSU Classification Salary Range: Minimum: $ 3,352.00 Maximum: $ 5,639.00
Hiring Range: $3,352.00-$3,923 monthly
Recruitment Type: Regular (probationary)
Work Hours: Monday-Friday 8:00am-5:00pm
Risk Management Services (RMS) supports the University by assisting faculty, staff, and students identify and mitigate their exposure to risk. Our offices help reduce potentially dangerous incidents for the campus community, enabling us to ensure campus safety, protect our environment, save resources, and strengthen community partnerships.
Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to communicate clearly orally and in writing. Some positions may require a knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite.
These entry qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience
Knowledge, Skills, Abilities, Experience
1. Experience providing clerical and administrative support functions in a complex administrative environment.
2. Ability to schedule, organize and coordinate meetings in a complex administrative environment.
3. Ability to accurately record meeting minutes and to capture and track action items resulting therefrom.
4. Ability to draft and compose correspondence and standard reports.
5. Possess excellent oral and written communication skills.
6. Possess exceptional record management skills (filing, organizing files, etc.).
7. Ability to handle multiple work unit priorities and projects independently.
8. Ability to apply a wide variety of policies and procedures where specific guidelines may not exist.
9. Possess problem-solving and conflict resolution skills.
10. Ability to analyze and recommend process improvements and best practices for operational efficiencies.
11. Working knowledge of budget and financial record tracking.
12. Ability to perform standard business math, such as calculate ratios and percentages, track financial data, and make simple projections.
13. Ability to handle a broader range of interpersonal contacts, including those at a higher level and those sensitive in nature effectively.
14. Possess working knowledge of Microsoft Office Programs: Word, Excel, PowerPoint, Outlook, etc.
15. Ability to use standard office equipment.
Conditions of Employment
Ability to successfully pass a background check.
16. Possess a fundamental knowledge of enterprise applications such as Learning Management System (LMS), and Common Management Systems (CMS), and a variety of other applications that are used in higher education settings.
17. Experience providing administrative support in a higher education setting.
Conflict of Interest
The duties of this position include participation in decisions that may have a material financial benefit to the incumbent. Therefore, the selected candidate will be required to file Conflict of Interest Form 700: Statement of Economic Interest when they first occupy the position, on an annual basis, complete ethics training within 6 months of appointment, and attend this training every other year thereafter.
Documents Needed to Apply
Resume, Cover Letter
About Sac State
Sacramento State is located in the heart of California’s capital city, five miles from State Capitol. The lush, 300-acre campus is situated along the American River, close to numerous bike trails and other recreational areas. Sacramento, also known as the “Farm-to-Fork Capital,” is one of the most ethnically diverse and livable cities in the country, with a population of half of a million. Sacramento State’s 31,000 students come not only from the Greater Sacramento Region, but also from across the state, country, and world. Our 1800 faculty and 1,500 staff are committed to meeting our mission: “As California’s capital university, we transform lives by preparing students for leadership, service, and success. Sacramento State will be a recognized leader in education, innovation, and engagement.” As the regional hub of higher education, Sac State is dedicated to student success, diversity, equity and inclusion, community engagement, philanthropy, and campus safety.
As evidenced by the values embedded in our Hornet Honor Code, Sacramento State is committed to creating an inclusive environment where all faculty, staff, students, and guests are welcome and valued. Our commitment is more than simply ensuring that our campus is free from bias and discrimination, but is one devoted to celebrating many diverse identities, life experiences, and perspectives that enrich our community, teaching and learning.
To learn more about why you should join the Hornet Family, please visit the Why Sac State? page.
Background Check Disclaimer
A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with California State University, Sacramento. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University, Sacramento employees who apply for the position.
Equal Employment Opportunity
California State University, Sacramento is an Affirmative Action/Equal Opportunity Employer and has a strong institutional commitment to the principle of diversity in all areas. We consider qualified applicants for employment without regard to race, color, religion, national origin, age, sex, gender identity/expression, sexual orientation, pregnancy, genetic information, medical condition, marital status, veteran status, or disability. Sacramento State hires only those individuals who are lawfully authorized to accept employment in the United States.
Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Fire Safety Right-To-know Act Notification:
Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the current Annual Security Report (ASR) is available for viewing at https://www.csus.edu/clery .
The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Sacramento State for the last three (3) calendar years. Paper copies are available upon request at the Police Service Center located in the University Union.
Selected candidate must furnish proof of eligibility to work in the U.S. California State University, Sacramento is a sponsoring agency (i.e. H-1-B Visa).
Note to Applicants:
Possession of the minimum qualifications does not guarantee an interview unless required by collective bargaining agreement.
CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/
and questions may be sent to email@example.com