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Sr. Financial Services Coordinator

Apply now Job no: 504885
Work type: Staff
Location: Sacramento
Categories: Unit 7 - CSUEU - Clerical and Administrative Support Services, Administrative, Temporary, Full Time

Working Title

Sr. Financial Services Coordinator

Classification

Administrative Support Coordinator II

Posting Details 

Priority Application Date (Posting will remain open until filled): Monday, October 11, 2021

Hiring Preference

Eligible on-campus applicants in California State University Employees Union (CSUEU) Bargaining Units 2,5,7, and 9 will be given first consideration in the recruitment.

Position Summary

Under the direction of the Associate Director of Fiscal Operations, or designee, the incumbent works with a high degree of independence and has responsibility for processing critical and time-sensitive financial and human resource transactions in the areas of payroll, timekeeping, billings, deposits, and fiscal reporting.

The incumbent ensures that pay memos are administered within CCE in a timely manner and through University financial units, such as University Payroll Services and Disbursement Services. The incumbent will process payments for service providers and must be knowledgeable of the difference between an independent contractor and an employee. The incumbent must maintain open and consistent communication with internal and external CCE customers, as well as with the staff in the University units involved in the payroll process. The incumbent must adhere to the University Payroll office due dates and insure timekeeping compliance for up to 160 CCE employees.

Additionally, the incumbent must complete daily registration and other fee revenue deposit processing and transmittal to the University Cashier’s Office for timely recording in CCE financial accounts and ensure timely processing of billings, which is critical to maintaining a positive cash balance.

FLSA: Non-Exempt

CSU Classification Salary Range: $3,352 - $5,569

Hiring Range: $3,352 - $4,000

Salary Grade/Range:  1035-COORDINATOR II-Grade-2

Recruitment Type: Temporary 

Time Base: Full-Time

Pay Plan:  12 months 

Work Hours: 8 a.m. - 5 p.m.

Department Information 

The College of Continuing Education (CCE) has been offering workshops, courses, certificates, and degrees to adult learners since 1951. The Financial Services unit within CCE offers a variety of fiscal related services including processing pay for instructors, coordinators, and facilitators; reviewing employee timekeeping; purchasing goods and services; and processing travel requests and reimbursements.

For more information, please visit  https://cce.csus.edu/.

Minimum Qualifications 

Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Some positions may require a knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite.

These qualifications would normally be obtained through high school program, technical/vocational program or their equivalents combined with several years of related office work experience.

Required Qualifications 

EXPERIENCE
1. Experience applying the methods, practices and procedures of financial recordkeeping.

KNOWLEDGE, SKILLS, ABILITIES
2. Knowledge of policies and procedures related to payroll, timekeeping, and accounts receivable.
3. Ability to apply a wide variety of policies and procedures where specific guidelines may not exist.
4. Working knowledge of budget policies and procedures.
5. Ability to perform standard business math, such as calculate ratios and percentages, track financial data, and make simple projections.
6. Ability to draft and compose correspondence and standard reports.
7. Interpersonal skills to interact effectively with all levels of staff and external constituencies.
8. Broad depth of customer service experience.
9. Effective communication skills (written and verbal).
10. Ability to work independently; possess self-direction skills to be able to proactively organize work; set priorities; anticipate setbacks; resolve conflicts; and follow through on the position responsibilities.
11. Team Orientated.
12. Organizational and time management skills to prioritize and multi-task, meet goals and deadlines.

CONDITION OF EMPLOYMENT
-Ability to pass a background check.

Preferred Qualifications 

13. Experience working in a higher education environment.
14. Experience working with accounts payable & receivable, procurement, and travel.
15. Knowledge of expertise in using CSU software applications such as Common Management System (CMS), Continuity Spectrum (C2K), Common Financial System (CFS), CashNet.

Required Licenses/Certifications 

N/A

Documents Needed to Apply

Application, resume, cover letter, and three professional references.

About Sac State

Sacramento State is located in the heart of California’s capital city, five miles from State Capitol. The lush, 300-acre campus is situated along the American River, close to numerous bike trails and other recreational areas. Sacramento, also known as the “Farm-to-Fork Capital,” is one of the most ethnically diverse and livable cities in the country, with a population of half of a million. Sacramento State’s 31,000 students come not only from the Greater Sacramento Region, but also from across the state, country, and world. Our 1800 faculty and 1,500 staff are committed to meeting our mission: “As California’s capital university, we transform lives by preparing students for leadership, service, and success. Sacramento State will be a recognized leader in education, innovation, and engagement.” As the regional hub of higher education, Sac State is dedicated to student successdiversity, equity and inclusioncommunity engagementphilanthropy, and campus safety.  

As evidenced by the values embedded in our Hornet Honor Code, Sacramento State is committed to creating an inclusive environment where all faculty, staff, students, and guests are welcome and valued.  Our commitment is more than simply ensuring that our campus is free from bias and discrimination, but is one devoted to celebrating many diverse identities, life experiences, and perspectives that enrich our community, teaching and learning.  

To learn more about why you should join the Hornet Family, please visit the Why Sac State? page. 

Background Check Disclaimer  

A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with California State University, Sacramento. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University, Sacramento employees who apply for the position.

Equal Employment Opportunity  
California State University, Sacramento is an Affirmative Action/Equal Opportunity Employer and has a strong institutional commitment to the principle of diversity in all areas. We consider qualified applicants for employment without regard to race, color, religion, national origin, age, sex, gender identity/expression, sexual orientation, pregnancy, genetic information, medical condition, marital status, veteran status, or disability. Sacramento State hires only those individuals who are lawfully authorized to accept employment in the United States. 

It is the policy of California State University, Sacramento to provide reasonable accommodations for qualified persons with disabilities who are employees or applicants for employment. If you need a disability related reasonable accommodation as part of the application and/or interviewing process, visit https://www.csus.edu/administration-business-affairs/internal/your-hr/benefits/disability-parental-leave.html#reasonable-accommodations-interactive-process . 

The University is committed to creating an education and working environment free from discrimination, sexual harassment, sexual violence, domestic violence, dating violence, and stalking. For more information on mandatory training for new employees, visit https://www.csus.edu/compliance/hr-compliance/mandatory-dhr-training.html . 

Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Fire Safety Right-To-know Act Notification

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the current Annual Security Report (ASR) is available for viewing at https://www.csus.edu/clery . 
The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Sacramento State for the last three (3) calendar years. Paper copies are available upon request at the Police Service Center located in the University Union. 

COVID-19 Vaccine Certification Information:

CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/.

Eligibility Verification  
Selected candidate must furnish proof of eligibility to work in the U.S.. California State University, Sacramento is a sponsoring agency (i.e. H-1-B Visa). 

Note to Applicants:

Possession of the minimum qualifications does not guarantee an interview unless required by collective bargaining agreement.

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