Classification:  Administrator II
Hours:  Full-time / 40 hours per week  
FLSA:  Exempt

Anticipated Hiring Salary Range:  $9,176 to $10,178* mo.
CSU Salary Schedule
*CSUMB provides pay scales representing its good faith estimate of what the university reasonably expects to pay for this position. The pay offered to a selected candidate will be determined on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, and CSU systemwide pay for comparable jobs.

Priority Screening Date: October 5, 2025
Recruitment Status:  Open Until Filled

ABOUT CSUMB

California State University, Monterey Bay is a mid-sized university in California’s Central Coast that grants undergraduate and graduate degrees. Powered by an inspiring Founding Vision Statement, CSUMB is part of the nation’s largest four-year public university system, California State University, which educates nearly 460,000 students every year. 

With a vibrant, diverse student body of over 7,000 students, CSU Monterey Bay is both a Minority Serving Institution and a Hispanic Serving Institution. Our staff and faculty transform students’ lives with a focus on student success and engagement through experiential learning, service learning, and a strong emphasis on multicultural and global perspectives. CSUMB’s sustainability goal is to be carbon neutral by 2030. 

The university’s Strategic Plan prioritizes inclusive excellence through recruiting and investing in developing a diverse body of faculty, staff and administrators. Many appreciate living and working close to the shores of beautiful Monterey Bay, with easy access to recreational areas from Big Sur to Santa Cruz. Nearby opportunities for collaborative research include working in the Monterey Bay National Marine Sanctuary and Silicon Valley, and with colleagues at local research universities, including UC Santa Cruz and Stanford University.

As one of the 23 campuses in the CSU system, CSUMB offers excellent benefits, including access to below-market-rate rental housing on East Campus, and competitive salaries for faculty and staff. With proximity to the San Francisco Bay Area and San Jose, opportunities for faculty, staff and students are as endless as the shores of the nearby Pacific Ocean.

PURPOSE:

Under the general direction of the Associate Dean of Extended Education & International Programs, the Director of Finance and Business Operations oversees the allocation and management of budgetary, human, physical, and IT resources, and the coordination of college support staff.  The incumbent is responsible for all fiscal and budgetary management and reporting, financial planning and analysis, and evaluation and implementation of business processes and policies to ensure efficiency, consistency, and alignment with organizational goals.

ESSENTIAL DUTIES AND RESPONSIBILITIES include, but are not limited to, the following:

In collaboration with the Dean and other EEIP Senior Leadership, the Director of Finance and Business Operations assists in providing administrative oversight for all programs within the College.  The Director collaborates with internal and external University partners, and ensures a supportive and sustainable environment to provide high-quality programs for all students. The Director directly supervises staff that work in the business operations unit of the college, provides guidance and may assign tasks to other college staff, as needed. The Director must have a comprehensive understanding of the work of the college, and serves as a source of current and accurate information for many staff members.

Budgeting, Financial Analysis, and Financial Management: The Director, with the Dean and EEIP Senior Leadership, develops longer-term financial plans and goals with a focus on sustainability and revenue generation. The Director takes lead responsibility for developing the yearly budget using a collaborative approach with unit and function leaders in the college and its academic partners. The Director has primary responsibility for ensuring the college operates on budget and is financially stable. The Director ensures innovation, transparency, accuracy, and policy compliance in all aspects of the work of the financial unit. The Director also acts as the Financial Advisor to the Dean. In this capacity the Director keeps the Dean fully up-to-date on financial issues facing the college by providing analyses of financial implications of both near- and long-term choices and plans.

Administrative Policies, Monitoring, Compliance, and Reporting: The Director is responsible for monitoring changes in CSU policy (Executive Orders, coded memoranda, etc.) and changes in CSUMB policy to determine if such changes have implications for EEIP processes. The Director participates in the shaping of CSU and CSUMB policies for the administrative areas for which the Director is responsible. The Director is also responsible for monitoring, refining, and developing new administrative processes in EEIP in support of the changing and evolving work of the college.  The Director ensures EEIP operates in full and transparent compliance with CSU and CSUMB policies. The Director also ensures that all required CSU and CSUMB administrative and financial reporting is done in a timely and accurate manner.

Payroll and Human Resource Administration: The Director is responsible for ensuring EEIP operates in compliance with CSUMB payroll and human resources policies and practices.  Serves as a liaison to the Payroll and University Personnel departments in staff personnel matters, and advises College Senior Leadership, department chairs, faculty, and staff regarding the application of collective bargaining agreements, classification, and promotion.  Serves as primary committee chair for most staff recruitments.

IT, Facilities, and Equipment Management: The Director is responsible for ensuring EEIP business operations are sufficiently supported in terms of IT, facilities, and equipment management.  Ensures adequate office and classroom facilities, IT hardware and software, phone services, etc., for the college’s operations. Serves as a liaison and coordinates with Property, Facilities, and IT to ensure adherence to software, equipment, and property management policies.  Coordinates with leadership for off-site locations to ensure consistent support across all college functions.

Other Functions:

Represents the College as senior business officer for the CSU Professional and Continuing Education Leadership Council as well as on university-wide committees; assists the Dean on a variety of administrative projects; serves as a liaison to various campus administrative offices; and performs other job-related duties, special projects, and administrative functions as assigned.

KNOWLEDGE, SKILLS AND ABILITIES:  

Knowledge of: financial record-keeping, mathematical and general office methods, procedures, and practices; basic knowledge of Generally Accepted Accounting Principles; modern management and administrative techniques related to the development and implementation of appropriate methods of work planning, scheduling and coordination in a team environment to meet changing organizational objectives; effective supervisory principles, practices and techniques.

Skills:  demonstrated expertise in adjusting to an ever-changing market; excellent interpersonal skills; strong attention to detail; project management and organizational skills; financial planning and budget management. 

Ability to: extract and analyze financial data, forecast revenue and expenditure patterns, and make strategic recommendations based on said data; manage grant and donation funds; anticipate and address problems proactively; take initiative and independently plan, organize, assign, coordinate, monitor, and perform work in various situations;  manage multiple projects in a fast-paced environment; prioritize and meet deadlines; effectively supervise staff; develop financial records management systems; maintain a high level of organization; perform difficult technical work involving independent judgment, accuracy and speed, including determining appropriate course of action in circumstances for which guidelines do not exist or for which guidelines conflict; develop procedures and implement training; maintain high professional standards; communicate clearly, concisely and effectively, both orally and in written reports or correspondence; establish and maintain effective and cooperative working relationships with various campus constituents.

MINIMUM QUALIFICATIONS:

Master's degree from an accredited college or university and a minimum of five (5) years of progressively responsible experience in continuing or extended education program development and administration

PREFERRED QUALIFICATIONS/DESIRABLE EXPERIENCE:

Ability to work in a collaborative manner with a diverse set of stakeholders both on and off-campus.  Experience in higher Education with an emphasis on self-support programs and operations.  Creativity and strong problem-solving skills. Experience working with local community-based organizations, educational partners, and extended education programs in California. Technical fluency with Microsoft Office Professional Suite, Oracle-PeopleSoft or equivalent enterprise management system; Google Mail and calendaring programs. 

SPECIAL CONDITIONS OF EMPLOYMENT & POSITION DESIGNATIONS:   

• All offers of employment are contingent upon the successful completion of a background check (including a criminal records check).
• The person holding this position will have a duty to report to the Campus Title IX Officer information pertaining to discrimination, harassment, sexual misconduct, sexual exploitation, dating violence, domestic violence, stalking, and retaliation and is required to comply with the requirements set forth in CSU Executive Order EO 1095, EO 1096, and EO 1097 as a condition of employment.
• The person holding this position is considered a “mandated reporter” under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083  as a condition of employment. 
• This position has been designated as a sensitive position with access to and responsibility for detailed personally identifiable Level 1 confidential information about students, faculty, staff or alumni that is protected, personal or sensitive as defined in the CSU Information Security Data Classification Standards.
• This position is designated as a Campus Security Authority (CSA).  The position is required to participate in training at the direction of the Clery Director and must also promptly report allegations of reportable crimes according to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, its accompanying regulations; the California State Education Code, Chapter 15.5, of the Donahoe Higher Education Act, Section 67380; and the California State University system-wide policy, Code EO 1107.
• This position is required to comply with confidentiality requirements outlined in the Department of Education’s Family Educational Rights and Privacy and California’s Educational Code Chapter 13 regarding sensitive student issues.
• Must possess and maintain a valid license to drive in the State of California, pass the Defensive Training Class, and be insurable under the University's liability coverage.
• May require occasional evenings and/or weekend work.

PHYSICAL ENVIRONMENT:

Office environment with standard equipment and tasks. The position requires working at a computer and desk for extended periods of time.  May require travel between campus offices and off-campus locations. 

The health and safety of our students, faculty, and staff remain our highest priority. While on campus, students, faculty, staff, and the community will be expected to follow all campus safety mandates.  

BENEFITS/PERKS: 

This is a management-level position with an attractive benefits package, which includes: a vacation accrual rate of 16 hours per month; an excellent choice of medical, dental, and vision insurance; long-term disability coverage; life insurance; educational incentives; membership in the California Public Employees Retirement System (CalPERS); and 14 paid holidays a year. For further information, please visit Employee Benefits Summary. The University Corporation at Monterey Bay also provides access to affordable housing near main campus. The allocation of housing is subject to several factors, including availability, eligibility criteria, and specific program guidelines. For more information, visit: https://csumb.edu/corporation/employee-housing

APPLICATION PROCEDURE:

For full consideration, applicants must complete the required online application prior to the priority screen date found at Careers at CSUMB. Application submissions received after the application screening date will be reviewed at the discretion of the University. Materials submitted become the property of CSUMB and will not be returned.

CSUMB is not a sponsoring agency for staff or management positions.

Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting Human Resources at (831) 582-3389 or emailing  humanresources@csumb.edu. All employees must be eligible for employment in the U.S.

GENERAL INFORMATION:

CSUMB hires only individuals lawfully authorized to work in the United States and is an E-Verify employer. In compliance with federal crime awareness and campus security legislation, including the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics, you can view the notice of availability and access the Cal State University, Monterey Bay annual security and fire safety reports at https://csumb.edu/clery/asr-and-fsr-notices-availability/.

CSUMB is a smoke and tobacco-free campus.

EQUAL OPPORTUNITY EMPLOYER:

CSUMB is an Equal Opportunity employer seeking to recruit and support a broadly diverse community of faculty and staff. We value and celebrate diversity in all its forms and strive to foster an inclusive culture built on respect that affirms inter-group relations and builds cohesion. We consider qualified applicants for employment for their anticipated contributions and without regard to race, color, religion, national origin, age, gender, gender identity or expression, sexual orientation, genetic information, medical condition, pregnancy, marital status, veteran status, or disability.